Embassy of Sweden
11 Montagu Place
London W1H 2AL
Telephone: 020 7917 6418. Available hours on 2 – 3 pm on Tuesdays and Thursdays.
Fax: 020-7724 4174
24hr Visa Information: 09065-540 710 (£1.-/min)
Do I need a visa to visit Sweden?
Some countries have special relationships with other countries which enables their residents to travel freely between the two without a visa. Check if you definitely need a visa to travel by checking the website.
How can I apply?
You can apply for a Schengen visa to Sweden by visiting the Embassy in person or 'Fast Track’ through VFS Global (this incurs an administrative charge of approximately £24). Instructions on how to do this are outlined below.
How do I book an appointment?
To book an appointment direct with the Embassy, you need to request an appointment by writing to the Embassy of Sweden, Visa Section, 11 Montagu Place, London W1H 2AL. Please enclose a copy of your passport, UK permit and a self-addressed stamped envelope for your appointment confirmation letter.
Appointments can be booked online on the VFS website – see Schedule Appointment. If applying through VFS, you are advised to book an appointment to submit an application. Last minute “drop-in” applications can also sometimes be accepted at the discretion of VFS.
To contact the VFS Centre you can email email@example.com or telephone 0871 376 0023 between 08:30 and 17:30 from Monday till Friday. You can also track the progress of your application with VFS on the same number and via their website.
The VFS Centre which is located at:
Visa Application Centre
66 Wilson Street,
London EC2A 2BT
Please note: It may take you several weeks to get an appointment at an Embassy, especially before the Christmas, Easter and summer vacations. Therefore, you should be making your application at least 8-12 weeks before you intend to travel.
What documents do I need?
For a full list of documentation required, you should check the Swedish Embassy website
As a guideline you should expect to provide:
- Completed application form x 1 available here
- Your passport or travel document which must be valid and in date. This must contain your student visa (which must be valid for at least 3 months longer than the validity of the Schengen visa applied for) Your passport must have a blank page to affix the Schengen visa sticker.
- 2 x passport photos check the Embassy website for specifications
- Schengen letter available from your faculty.
- Health insurance to cover the duration of the visit. Insurance is available from the Post Office, large supermarkets or various providers online. The insurance company will provide you with a letter of certificate to include with your application.
- Proof of travel plans: this will be the flight / ferry / train booking for your trip. This country may insist that you must pre-book your travel before application, you need to check this with the Embassy/VFS before submitting your application.
- Proof of accommodation: this will be the booking for the hotel or other accommodation you will be staying at. It is easy to find hotels that make bookings either with a small deposit or no fee at all, so book with one of these. See our tips in our travel pages.
- Letter of invitation. If you are visiting friends or family, they will need to write you a letter inviting you to come and visit. This should either be in English or in the language of the country you are visiting. If they are providing you with food and/or accommodation, the letter should state this as well.
- Proof of financial means. You should have approx. £40 per day available to you for the duration of your visit. You should provide bank statements covering the last 3 months or travellers cheques for the relevant amount to prove this.
- Schengen visa fee. This varies from country to country so check the website for charges and method of payment. At the moment it is around £46 and if you apply through the VFS Centre, there is an extra £21 service charge.
- Self addressed special delivery envelope. This is so that the Embassy can post your passport and / or documents back to you when a decision has been made and is available from all post offices.
- Copies of all documents provided. Generally, you will be expected to take both originals and copies of all your documents to your appointment with you.
How do I get to the Embassy?
Here is information on how to get to the Swedish Embassy and a map.
A map of the London Underground is available. The nearest underground stations are Marble Arch, Baker Street and Marylebone.
How do I get to the VFS Centre?
Information on how to get to the VFS Centre and a map is available here. The nearest stations are Old Street Station, Moorgate Station, and Liverpool Street Station. You can find out more on how to get to the VFS Centre on their Contact Page.
If you have a morning appointment, you will probably have to book overnight accommodation in London to ensure that you arrive in time. Make sure you plan your route across London on a map before you go. If your appointment is early in the morning, try and have a practice walk of the route the day before your appointment. You will not be seen or offered a later appointment if you miss your slot.
See www.megabus.com for cheap bus travel between Cardiff and London, www.nationalexpress.com/coach/index.cfm for National Express coaches to all destinations and www.thetrainline.com for trains between all stations.
See www.moneysavingexpert.com/travel/cheap-hotels or www.hostelworld.com for cheap hotels and hostels. In London, you may also be able stay at The International Students House www.ish.org.uk/accommodation/. Contact them direct for details.
How long will it take?
When you have had your documents checked at your appointment, the Embassy official will retain your passport (and the copies of your documents) for a decision to be made. Your passport will then be posted back to you. You can check the prospective time that you will have to wait by contacting the Embassy directly. Most embassies aim to return your passport within a few days.
How can the Immigration & International Student Advice team help me with my Schengen visa?
The IISA does not offer a service whereby they make your Schengen visa application or appointment for you. This is because generally travelling outside of the UK during your studies is for your personal pleasure. They can however check through your documents before sending/your appointment.
If you would like an adviser to check your documents for you, you should email firstname.lastname@example.org stating which country you are applying to and the date of your appointment. Please note that this service is not guaranteed and is subject to staff availability and IISA commitments.
You should start making your Schengen visa application at least 8-12 weeks before your proposed travel date.